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Assets

Vehicles, Trailers, Plant, Buildings

If an asset requires routine maintenance, requires spares, attracts defects, consumes resources and requires management then Freeway can provide the tools to control it.

Record ALL asset costs

Freeway is used to manage work carried out by your own workshops as well as monitoring work carried out by third parties. Costs that we track include fuel, parts, defect rectification labour, schedule maintenance labour, time-sheets (for your own staff), depreciation, and insurance.

Analyse cost across multiple dimensions

Assets may be simultaneously assigned to several user-definable 'Classes', such as 'Brand', 'Route', 'Work-Type', 'Depot'. Movements of assets between classes can be recorded live or retrospectively. Cost analysis can then be analysed by any of these dimensions (taking into account each assets movements between classes).

Record links between assets

Assets may be related as 'parent' and 'child' with full audit trail of historic links with date, time and usage (miles, kilometres, hours) at point of link change. Multiple 'daisy-chain' links may be recorded (such as 'Truck' -> 'Trailer' -> 'Crane'). Units at the head of the chain are 'aware' of the schedule events and defects of the units that are linked behind them.

KM, Miles, or Hours

Each asset can be linked to the appropriate usage dimension. Usage records include 'odometer' and 'actual' distance. In this way Freeway supports installation of new and / or second hand ODO heads with no compromise of usage history.

Fleet Number and Registration Number

Record Fleet Number, Registration Number, Chassis Number, Engine Number and more than a hundred additional user-definable fields to capture financial, operational and engineering details.

Integrated fleet management

There are a range of ways in which fleet management processes are brought together within Freeway. For example, Data imported to measure Fuel consumption is used to also provide cost per usage for parts and labour. Freeway also uses this information to generate usage patterns expressed as distance per day that drive usage based routine maintenance. Schedule events in turn may be linked to parts requirements. If processes are related in your business it is likely that the Freeway software will facilitate the integration of these procedures on-screen.

asset
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Control all aspects of your fleet

Mobile Work recording

Mobile Authorisation

Advanced Analysis

Use a single integrated application to manage your asset register, fuel, stock, defects, routine maintenance, job-cards, sales invoices and much more besides. Record ad-hoc defects, carry out structured vehicle inspections, and record work on our electronic job-card via smart phone or tablet. Use the Freeway purchase order authorisation to enable your managers to view and control spend with our smart-phone based authorisation application. Analyse the productivity and efficiency of your fleet, depot, staff, and suppliers. Freeway provides you with graphical, intuitive, flexible and instant analytic reporting.
Details Details Details Details
    asset
  • Fleet Number and Registration Number
  • Vehicles, Trailers, Plant, Buildings
  • Record ALL asset costs
  • Analyse cost across multiple dimensions
  • Record links between assets
  • KM, Miles, or Hours
  • Integrated fleet management
    defects
  • Mobile & manual defect capture.
  • Simple Driver first check & Comprehensive Engineer inspections.
  • Nil defect recording.
  • Rapid generation of defect job-cards.
  • Repeat defect analysis.
    wallchart
  • A complete scheduling solution.
  • Configurable Events, Colours, intervals (Distance or Time, or combination of the two).
  • Set time intervals in 'Days' or 'Working Days' with multiple 'locality' calendars.
  • Wall-chart with drag & drop.
  • Daily, Weekly & Monthly view.
  • Colour coded event list.
    document
  • All procurement related documentation.
  • All vehicle and asset related documentation.
  • File Formats PDF, BMP, JPG.
  • Click to view, print or e-mail.
  • All accident related documentation.
  • Link documents to their related assets, parts, accidents on screen with drag and drop.
  • Link documents via smart document reading (via bar-code scanning).
    part details
  • Order, Receive & Invoice Match.
  • Multi-Store.
  • 'Owned' & 'Imprest' parts.
  • 'Stock' and 'non-stock'.
  • Manually generate Purchase Orders or enable Auto-replenishment using Min/Max and re-order qty.
  • Cyclic Stock Takes.
  • Advanced Carriage management facilities.
  • Warranty Parts.
    jobcard
  • A unifying document
  • Screen, paper or tablet
  • Clear tabular interface
  • Smart defaults to save time
  • Staff Clock-On to record staff time
  • Flexibility within a single jobcard
  • Multiple status options and full audit trail
  • Down-time analysis
  • Audit functionality
  • Full Integration
    fuel
  • Dynamic data import under your control (from fuel cards or fuel monitoring systems).
  • Advanced error identification.
  • Amendment audit trails.
  • MPG or Litres / 100 km.
    workshop
  • A single screen view of all workshop events
  • Colour coded
  • Filter to view specific information
  • Click to print work as a jobcard or send the work to a staff members tablet based in-box
  • Click on items to open... for the vehicle.
training

Training

Training can be provided at your premises or off-site to suit your requirements.

Our expert trainers are experienced and knowledgeable, having spent many years working in fleet management. They will work alongside you to ensure that you get the most from your Freeway software.

Training can be provided directly to your end-users, or at larger sites we can provide training to designated super-users with a 'train the trainer' approach.

Technology

technology

Our focus has always been to leverage the latest technology to provide user-friendly solutions that meet our customer's problems.

This approach has led to progressive development of our software over many decades. The most recent developments of our web-based platform includes tablet and smart-phone applications (Apple, Windows and Android).

The software is modular and can be scaled as your fleet grows, or as your business processes change.

integration

Integration

Freeway integrates with a host of back-end accounts packages (including, but not limited to: SAP, Accpac, Sage, Pastel, and Microsoft Great Plains), Fuel Monitoring Systems (such as Balvin, Triscan), Fuel Cards, Tracking Systems and TMS Systems.

Data can also be accessed directly from the ODBC compliant database, or via one of the more than 200 structured reports, or by right-click and 'open as Excel'.

Imports to Freeway can also be managed as standard EDIs (for example from your parts suppliers), or may be facilitated from the Freeway importer which produces Excel templates for you to populate and import vehicles, suppliers, parts, price updates, customers, and more.